Export process
From sourcing to shipment. A clearer path to global trade.
Eight stages, each with what we need from you and what we confirm in return — so the order stays predictable from first message to dispatch.
The eight stages
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01
Enquiry & requirements
- You provide
- Commodity, grade or specification, quantity, packing, destination port and timeline.
- We confirm
- Acknowledge your enquiry and ask anything needed to quote accurately.
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02
Specification review
- You provide
- Your specification sheet, or the grade you buy today, and any destination limits.
- We confirm
- What we can supply against it — and any parameter we cannot meet.
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03
Availability & quotation
- You provide
- Target volume, preferred Incoterm and delivery window.
- We confirm
- A written quotation: price basis, specification, packing, minimum quantity, validity and lead time.
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04
Sample discussion
- You provide
- Whether you need a sample, and courier details.
- We confirm
- Whether a sample can be sent for that product, and on what terms.
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05
Order confirmation
- You provide
- Your purchase order or written acceptance.
- We confirm
- A proforma invoice stating specification, packing, payment terms and shipment window.
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06
Quality checks & packing
- You provide
- Final label and marking instructions, and any inspection agency you appoint.
- We confirm
- Lot checks against the agreed specification, packing as ordered, and the lot documentation.
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07
Documents & logistics
- You provide
- Consignee and notify-party details, and the documents your bank or customs need.
- We confirm
- Export documentation, booking and clearance, coordinated with our freight and customs partners.
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08
Dispatch & follow-up
- You provide
- Clearance and arrival planning at destination.
- We confirm
- Shipping documents and shipment details as agreed, and a point of contact after dispatch.
Who does what
What we coordinate — and what partners handle.
Export trade involves several parties. We would rather be precise about roles than promise control we do not have.
Prime Route Agencies
- Sourcing and lot selection
- Specification review and quotation
- Pre-packing checks against the agreed specification
- Packing coordination
- Export documentation coordination
- Your single point of contact
Partners & authorities
- Shipping lines and freight forwarders — carriage
- Customs brokers — export clearance
- Laboratories — independent testing
- Government authorities — phytosanitary and origin certificates
- Processors and packers — processing and packing
Commercial terms
Incoterms, explained plainly.
The Incoterm decides who pays for and carries the risk of each leg of the journey. Not every term is available for every product or destination — we confirm in the quotation.
EXW
Ex Works
We make the goods available at our or the supplier’s premises. The buyer arranges and pays for everything from there, including export clearance.
FOB
Free On Board
Sea freight only. We clear the goods for export and load them on the vessel the buyer has booked at the named Indian port. Risk passes once the goods are on board.
CFR
Cost and Freight
Sea freight only. We also pay sea freight to the named destination port; risk still passes when the goods are loaded at origin.
CIF
Cost, Insurance and Freight
As CFR, plus we arrange minimum marine insurance cover for the buyer. Buyers who need wider cover should say so.
Based on ICC Incoterms® 2020. For container and air shipments, FCA, CPT or CIP are often a better fit than FOB, CFR or CIF — ask us which applies to your shipment. Payment terms are agreed in the quotation and stated in the proforma invoice.
Packaging & logistics
Packed for the journey it is taking
Packing, quantities, lead times, shipping mode and destination arrangements depend on the product and the transaction, and are confirmed in the quotation.
Packing
- Export bulk packing with food-grade liners as standard
- Buyer-specified sizes, private label and palletisation subject to confirmation
- Marks and labels as instructed by the buyer
Shipping
- Sea freight from the Mumbai-region ports, full or part container as volume allows
- Air freight for urgent or perishable consignments, assessed per shipment
- Temperature-controlled transport for fresh produce, arranged per order
Ready to start at stage one?
Send the commodity, grade, quantity and destination — the rest follows from there.